The right project management tools can help your company stand out from the crowd to get ahead. Competitive Edge: With efficiency, productivity, budget and good customer service comes a competitive edge.Risk Mitigation: When productivity and quality go up without increasing the budget, it is easier to avoid the risk of project failure and to include a time and resources cushion to handle unexpected challenges.Staying on Budget: The overall project budget can be allocated between players and tasks to reduce costs and stay on budget.Notifications: Team members can choose to allow notifications from the project management tool so they know right away when there has been a change or someone has submitted a task that impacts their work.Easier Project Changes: When project changes are necessary, the project manager enters those changes directly into the project management interface to keep everyone on the same page.Time management is easier when things are laid out clearly and employees understand how their actions impact their coworkers. Clear Deadlines and Roles: Each team member's deadlines are listed clearly next to their tasks and they can see how those deadlines impact others' deadlines.
Project management tools allow everyone to upload what they have done onto one platform so that people do not have to log in and out of a million other applications just to figure out how to find what they need.
One Platform for Project Documents: People have varying preferences about which software they prefer for creating documents and other files.Project management tools have integrated commenting and messaging so that everything is in one place. Seamless Communication: No more checking long email threads or sitting in unnecessary meetings just to clear up who is doing what.Because everyone's role is clearly defined, it is less likely for the project to widen and become bigger than is practical. Asana has ability to place items in a task list and prioritise them very quickly, while maintaining integration with say Dropbox. It smells a little like Trello for its beauty in simplicity, but manages to avoid the Trello void. Limited Scope Creep: Project scope is communicated up front and listed clearly in the project management interface. It smells like Greenhopper/Jira but without the heavy weight model.This helps keep things on track and minimize delays. Timely Project Completion: Project management tools allow you to set an overall deadline, as well as deadlines for each player's part in the project.
This point of contact can use the project management software to quickly answer any questions the customer has, respond to concerns and communicate with the team.